In this article, you will learn how to track the taxes you’ve collected using the Tax report in Workiz. 

Workiz allows you to create tax rates and assign them to specific service areas, automatically applying the correct tax rate and calculating the correct tax amount based on the service address linked to a job. You can also manually adjust the tax rate from the summary section of an invoice, estimate, or job page.

Understanding the Tax report

The Tax report is broken down into two segments: 

• Accrual: Taxes collected based on when a sale has been made, regardless of whether the payment has actually been collected.
• Paid: Taxes collected based on when the payment has been received, regardless of when the sale occurred.

Both segments include a breakdown of all of your different tax regions, including:

• Tax rate: The percentage of rate applied to that region.
• Total tax amount: The total tax collected based on taxable items sold (accrual) or payments collected (paid).
• Taxable amount: The total value of items or services subject to tax.
• Non-taxable amount: The total value of items or services exempt from tax.
• Number of jobs (and invoices): The total jobs and invoices that meet the selected criteria for the report. 

Accrual

The accrual tab displays taxes collected for all jobs and invoices with taxable line items created within a specific time period. The report updates automatically whenever items are added to jobs or invoices that were created during the specified time period. Both paid and unpaid jobs and invoices will appear in this tab.

Jobs and invoices are included based on their creation date, not the job start date or invoice date. If taxes were collected from an estimate, they will only appear in this report after the estimate details are copied to a job/invoice or synced to a job.

Paid

The paid tab displays taxes collected for all jobs and invoices with taxable line items that received payment within a specific time period. The report updates automatically whenever a payment has been collected during the specified time period. Only paid jobs and invoices will appear in this tab.

Jobs and invoices are included based on the payment date, not the job start date or invoice date. If taxes were collected from an estimate, they will only appear in this report after the estimate details are copied to a job/invoice or synced to a job.

Modifying the Tax report

The Tax report can only be modified to display different tax rates across different time periods. It cannot be modified to include additional fields. 

If you would like to display other specific information relevant for your business, consider creating a custom report. To learn more about creating custom reports, please see this article.