In this article, you will learn how to set default payment terms for all of your invoices.
All invoices created in Workiz will have an associated due date. While you can manually update the due date for individual invoices, you can also set default payment terms so that payments for all new invoices are due after the same amount of time (e.g., net 14, net 30, etc.).
How to set default payment terms for all invoices
- From the navigation bar, select the profile icon > Account
- Under Account preferences, select the Default payment terms field and choose the desired option
- Select Save
Now, after creating a new invoice, the due date will reflect the default payment terms defined in your account settings.
Creating client-specific payment terms
Workiz also allows you to create client payment terms for individual customers. When using client payment terms, the due date for an invoice created for that client will reflect the client payment terms instead of the default terms.
- Open the client’s profile page
- From the Client info tab, select the Client payment terms field and choose the desired option
- Select Save
Standalone invoices versus job-connected invoices
For standalone invoices, the payment terms will always be based on the invoice's original creation date.
For job-connected invoices, the payment terms may be configured at the account level to be based on the job's creation date or the job's original scheduled date. You can change this setting from the your account settings page.
Please be aware that:
- Manually changing an invoice's creation date or a job's scheduled date after creating the job will not affect the actual due date. The payment terms will always be based on the original dates for invoice creation or job schedule. To have the due date reflect the updated dates, please manually change the due date for the invoice.
- If you base payment terms on the job’s scheduled date, the due date for invoices on unscheduled jobs will reflect the date initially assigned during the job creation process, even if the job was never officially scheduled. For example, if Workiz applied a date of Jan. 1 while creating the job, but the schedule was disabled before actually creating the job, the “job schedule date” will still be recorded as Jan. 1, and payment terms will be calculated based on that date.