In this article, you will learn how to convert items into trackable inventory items in Workiz.

Items and services are reusable line items you create and store on your Workiz account to save yourself time when creating estimates or invoices. You can add useful information like the item's name, cost, and the price you want to charge.

On their own, items and services cannot be tracked to monitor stock levels. In order to monitor stock levels, you will need to enable the inventory add-on from the Workiz Marketplace. For more information on the inventory add-on, please see this article.

While you can create new inventory-managed items from the Inventory page, you can also convert your existing items into inventory items to save yourself some time.

Tip: To learn how to create inventory items from scratch, please see this article.

How to convert items into inventory items

  1. From the navigation bar, select Settings > Settings

  2. Under Job Settings, select Items & Products

  3. Select the item or product you want to convert into an inventory item

  4. Turn the toggle switch for Manage Inventory ON and select Save

    Note: In order to see this toggle switch, you will first need to enable the inventory add-on from the Workiz Marketplace. For more information on enabling the add-on, please see this article.

Once you convert your item into a trackable inventory item, the item will now feature a box icon when selecting it for jobs, estimates, or invoices.

Updating your inventory item

Updating inventory item details

Now that you’ve added a new item to your inventory, you will need to update that item’s information from the Inventory page.

  1. From the sidebar navigation, select Inventory

  2. Select the inventory item you just added

  3. Update the Edit Inventory item fields:

    1. Category: Choose the category this item belongs to

    2. Brand: Choose the brands this item belongs to

    3. SKU: Enter a SKU for this item

    4. Re-order at: Enter the stock number that should trigger a reminder to restock your inventory for the item you are creating

    5. Select Save

Updating inventory item stock

  1. From the Inventory page, next to the inventory item stock you want to update, select the stock icon

  2. Decide which location inventory you want to add units to and select the add items icon

  3. Enter the number of units you want to add to this location and select Save

  4. Repeat Steps 2–3 until you have added stock to all your desired locations

Need more help? See related articles below:

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