You can automate your workflow by connecting Workiz to other apps. For example

If you have a new job request from other apps or systems, this action can be made to automatically result in the opening of a new job in Workiz. You can get notified by email when a new job is assigned, you can create new folders, and you can send clients a thank you email after a job is done or paid.

What is Zapier?

Zapier is an online automation tool that connects your apps and services.
You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration. This guide will take you through key concepts to help you get started with Zapier.

A "Zap" is an automated workflow that connects your apps and services together. Each "Zap" consists of a trigger and the actions it causes. When you turn your "Zap" on, it will run the set action steps every time the trigger occurs.

How can I connect apps to Workiz with Zapier?

Step 1: Log in or sign up to Zapier

Visit the Zapier website, and follow the instructions to log in or sign up.

Step 2: Create a Zap

Create a workflow that connects the Workiz app to another app.

Step 3: Select a Trigger

Choose a trigger, such as the creation of a new job or a change in job status, then select the corresponding action. For example, you can set it so that when an email is sent, an event is automatically added to your Gmail calendar.

Step 4: Submit your Workflow

Once your workflow is set, click on "Use Zap."

Step 5: Sign in to Workiz

When prompted, sign in to your Workiz account.

Step 6: Copy your Workiz API key

Next, you'll be asked to enter your Workiz API key.

To locate your API Key in your Workiz account, please do the following:

1. Log in to your Workiz account.

2. Click "Settings" in the top right corner.

3. Click the "Developer" tab

4. Click on "Generate API Credentials" and then copy your API key and API secret

5. Paste your key back into your Zapier account and then click on “Continue.”

Your Workiz account should now be successfully connected!

What Workiz triggers can I use?

There are three triggers from Workiz that you can use when creating "Zaps."

1. Create a New Job

When a new job is created, an event will be automatically added to your Google calendar.

2. Job Status Change

When changing a job to "In Progress", a folder will be automatically added to your Google Drive.

3. Job Completion

When a job is marked "done" in Workiz, a thank you email will be automatically sent through Constant Contact.

Need more help? See related articles below:

Website Integration - Adding a Service Form to Your Website

How to Sync Your QuickBooks Account with Workiz

How to Sync Workiz Schedule with Your Personal Calendar

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