In this article, you will learn how to port your existing phone number to Workiz.
When signing up for Workiz, you will receive a free phone number to communicate with your clients using Workiz Phone. But if you have an existing phone number you’d like to use with Workiz Phone instead, you can easily bring that phone number with you.
It typically takes between 3–5 weeks to port the number — the majority of which involves your existing service provider coordinating with our service provider. The porting timeline is often heavily dependent on your existing service provider.
Service providers with higher volumes or additional restrictions may require additional time to process your porting request.
In order for your existing provider to update their routing records, it may take an additional 2–3 business days for text messaging capabilities to be activated.
But don’t worry, there’s no downtime for your existing business number. Your existing number will continue to work throughout the entire process.
How to port your existing phone number
To port your existing number(s) into Workiz, please select one of the following links:
Please see the following section for help with submitting your porting request.
Letter of Authorization (LOA)
Must be signed by the authorized user and/or owner of the number(s). The information on the LOA must match that of the authorized user and service address provided by your current service provider.
You can submit an LOA using the following links:
Copy of most recent invoice
A scanned or electronic copy of your most recent phone bill (within the last 30 days) that includes:
May be required
May be required by your current service provider
Required for all Canadian numbers. May be required for numbers in the US.
Copy of Customer Service Record (CSR)
To obtain a CSR, you will need to contact your current service provider. You may need to specifically ask for your service provider’s porting team.
Please specify that you want the CSR on file with the service provider — not merely your billing records. While billing records and CSRs may often have similar information, it is not always the case.
List of numbers to be ported
If you are porting more than four numbers, please attach a CSV or PDF file that contains a list of all numbers to be ported
What to expect after submitting your porting request
As noted, it will take about 3–5 weeks for your porting request to be processed.
Our porting team will contact you with a port date before the process is complete.
How to prepare for your port date
Once you are provided with a port date, the number(s) will appear — but not be active — on your Workiz account. You can use this opportunity to prepare your number(s) for calls and text messages:
Porting requests may be rejected for a variety of reasons, such as an incorrect PIN, mismatching zip code, or a request submitted by an unauthorized user.
If the rejection is issued directly by your current service provider, our porting team will contact you to notify you of the rejection with guidance on how to resolve the issue. You may need to contact your current service provider for further information.
A rejection is typically issued sooner than the processing timeline of 3–5 weeks. Depending on the service provider, we may be notified of a rejection within a week of submitting your request.
Porting is a time-sensitive process, making it important that you resolve the issue as soon as possible. Failing to provide further information will likely result in a cancellation of your porting request.
When all goes according to plan, porting your number(s) from your current service provider to Workiz will result in no downtime for your number. This requires your current provider to notify us of an expected port date when it becomes available, which we can then pass along to you so that you may prepare your Workiz account.
But on rare occasions, your current service provider may transfer the number(s) without first notifying our porting team. This means that your number will technically be active on your Workiz account, but not configured properly for calls or texts.
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